🤖 The National Centre of Artificial Intelligence at NUST is hiring a Personal Assistant to support the Director NCAI at its Islamabad office.
NCAI NUST Personal Assistant Job 2026
The National Centre of Artificial Intelligence is inviting applications for the position of Personal Assistant to the Director NCAI at NUST, Islamabad.
The role is suitable for an organized and communication-focused professional who can manage schedules, correspondence, digital tools, office systems and documentation while supporting executive-level operations.
Candidates should possess a bachelor’s degree with 16 years of education and two to three years of relevant administrative or executive-support experience.
Quick Overview
| Organization | National Centre of Artificial Intelligence |
|---|---|
| Host Institution | National University of Sciences and Technology |
| Position | Personal Assistant to Director NCAI |
| Number of Positions | 1 |
| Location | NCAI, NUST, Sector H-12, Islamabad |
| Minimum Qualification | Bachelor’s degree with 16 years of education, including BA, BCom or a related field |
| Required Experience | Two to three years in an administrative or executive-support role |
| Application Method | Online through the provided Google Form |
| Application Deadline | 2 August 2026 |
| Contact Number | 051-90856951 |
Qualification and Experience
- Education: Bachelor’s degree with 16 years of education, including BA, BCom or a related field.
- Preferred training: Relevant diplomas or certifications in office management, secretarial practice or communication will be an advantage.
- Experience: Two to three years of relevant experience in administrative or executive support.
- Language: Good written and verbal communication skills in English and Urdu.
- Office systems: Familiarity with office protocols, meeting scheduling and documentation handling.
- Digital skills: Effective use of office systems, online communication platforms and basic troubleshooting.
- Work style: Ability to multitask, prioritize assignments and work effectively under supervision.
Required IT and Office Skills
MS Word
Preparing letters, reports, meeting notes, templates and properly formatted office documents.
MS Excel
Maintaining schedules, lists, trackers, records and basic administrative data.
MS PowerPoint
Creating professional presentations, briefing slides and meeting materials.
Microsoft Outlook
Managing emails, calendars, appointments, reminders and professional correspondence.
Digital Communication
Using online meeting platforms, messaging systems and collaborative digital tools.
Basic Troubleshooting
Handling routine office-technology issues and coordinating technical support when necessary.
Potential Responsibilities
The exact duty list may be communicated during the selection process. Based on the position and stated skills, the role may involve responsibilities such as:
- Executive support: Assist the Director NCAI with daily administrative and coordination requirements.
- Calendar management: Schedule meetings, appointments, reminders and official engagements.
- Correspondence: Draft, review, organize and maintain professional emails, letters and internal communication.
- Meeting coordination: Prepare agendas, documents, presentation material and meeting notes.
- Documentation: Maintain files, records, approvals and official correspondence in an organized manner.
- Communication: Coordinate with internal departments, partner institutions and external stakeholders.
- Task follow-up: Track deadlines, pending actions and instructions issued by the Director.
- Office technology: Use digital tools and office systems to support efficient workflow.
Who May Be a Strong Candidate?
- Administrative assistants with experience supporting senior managers or directors.
- Executive assistants skilled in calendar, email and meeting management.
- BA or BCom graduates with strong MS Office and communication skills.
- Office coordinators experienced in documentation, scheduling and stakeholder communication.
- Candidates with secretarial, office-management or communication certifications.
- Professionals who can manage confidential information responsibly and accurately.
How to Apply Online
- Open the application form: Visit the official Google Form using the provided application link.
- Read the instructions: Review all required fields and document requirements before starting.
- Enter personal details: Provide your full name, CNIC, phone number and email address accurately.
- Add academic information: Enter your bachelor’s degree, institution and completion details.
- Describe relevant experience: Highlight administrative, executive-support and office-coordination responsibilities.
- Upload required documents: Attach your CV and any academic or experience records requested by the form.
- Review the application: Check all entries, spellings, dates and uploaded files carefully.
- Submit by the deadline: Complete the application no later than 2 August 2026.
- Save confirmation: Keep a screenshot or submission receipt for your records.
Documents to Prepare
- Updated CV: Focus on executive support, administration, scheduling and office-system skills.
- CNIC: Keep a clear scanned copy of the valid identity card.
- Degree documents: Prepare the bachelor’s degree and academic transcript.
- Experience certificates: Include evidence of two to three years of relevant employment.
- Training certificates: Add office management, secretarial practice, communication or MS Office certifications where available.
- Recent photograph: Keep a professional passport-size image ready if requested.
- Professional references: Prepare the names and contact details of suitable referees if the form asks for them.
CV Tips for Personal Assistant Applicants
- Use a focused headline: Present yourself as an administrative, executive-support or office-coordination professional.
- Highlight scheduling: Mention calendars, meetings, travel plans and appointment management.
- Show communication ability: Include correspondence, report writing, email management and stakeholder coordination.
- List MS Office skills: Clearly mention Word, Excel, PowerPoint and Outlook proficiency.
- Show confidentiality: Explain experience handling sensitive records, correspondence or executive information.
- Use measurable examples: Mention the number of meetings, records, teams or executives supported where possible.
Interview Preparation
- Research NCAI: Understand the centre’s role in artificial-intelligence research and institutional collaboration.
- Prepare examples: Be ready to explain how you handled scheduling conflicts, urgent assignments and confidential information.
- Review MS Office: Practise document formatting, spreadsheets, presentation preparation and Outlook calendar management.
- Communication test: Prepare for possible email drafting, note writing or English and Urdu communication exercises.
- Professional conduct: Demonstrate punctuality, discretion, organization and attention to detail.
- Problem solving: Prepare examples showing how you prioritized several tasks under time pressure.
Selection Process
- Application screening: Applications may be checked for education, experience and office-skill requirements.
- Shortlisting: Candidates whose profiles closely match the role may be contacted.
- Assessment: Shortlisted applicants may face a written, computer-skills or administrative test.
- Interview: The interview may assess communication, organization, confidentiality and executive-support experience.
- Document verification: Original degrees, certificates and experience records may be checked before final selection.
Important Points
- Only one position is available.
- The role is based at NCAI, NUST, Sector H-12, Islamabad.
- A bachelor’s degree with 16 years of education is required.
- Applicants should possess two to three years of relevant experience.
- Proficiency in Word, Excel, PowerPoint and Outlook is essential.
- Good English and Urdu communication skills are required.
- The online application must be submitted by 2 August 2026.
Common Mistakes to Avoid
- Using a generic CV: Tailor your profile toward personal-assistant and executive-support duties.
- Omitting MS Office skills: These skills are specifically required for the role.
- Not explaining experience: Clearly describe administrative and executive-support responsibilities.
- Using an inactive email: Recruitment communication may be sent electronically.
- Submitting unclear documents: Ensure all uploaded files are complete and readable.
- Waiting until the final day: Apply early to avoid form or upload problems.
Applicant Safety Guidance
- Use the provided form: Submit the application only through the official Google Form link.
- Do not pay agents: No application fee is stated.
- Protect personal data: Never share passwords, OTPs or banking information.
- Verify unusual communication: Confirm unexpected requests through NCAI or NUST contact channels.
- Keep records: Save the submitted form, confirmation and uploaded documents.
Frequently Asked Questions
Which position is available?
The available position is Personal Assistant to the Director NCAI.
How many vacancies are available?
There is one vacancy.
Where is the job located?
The position is based at NCAI, NUST, Sector H-12, Islamabad.
What qualification is required?
A bachelor’s degree with 16 years of education, including BA, BCom or a related field, is required.
How much experience is required?
Applicants should have two to three years of relevant administrative or executive-support experience.
Which computer skills are required?
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook is essential.
What is the last date to apply?
The application deadline is 2 August 2026.
How can candidates apply?
Candidates must submit the provided online Google Form.
Are office-management certificates useful?
Yes. Relevant diplomas or certifications in office management, secretarial practice or communication will be an advantage.
Is an application fee required?
No application fee is mentioned.
Official Application Link
Apply Online: https://forms.gle/tzcPWXdGdiF6S4yJA
Contact Number: 051-90856951
Location: NCAI, NUST, Sector H-12, Islamabad
Final Guidance
This position is suitable for an experienced administrative professional who can provide organized, reliable and technology-enabled support to the Director NCAI.
Prepare a focused CV, highlight your executive-support and MS Office experience, and submit the online application by 2 August 2026.
🤖 NCAI NUST Personal Assistant Job 2026 | One Position in Islamabad | Apply by 2 August 2026.
📝 Apply Online